Quathamer GmbH relies on route planning from geoCapture
Quathamer GmbH

More efficiency in transformer station maintenance

Quathamer relies on geoCapture

Digital route planning is revolutionizing site maintenance at Quathamer

Anyone responsible for the regular cleaning and maintenance of multiple sites knows the challenge: appointments must be coordinated with customers, employees must be assigned to jobs, and keys for the sites need to be distributed to the right staff. In addition, employees must be informed about site-specific details such as access routes or directions. Finally, all services performed must be reliably and transparently documented. Many companies lose valuable time every day—especially when they still rely on incomplete paper lists or Excel-based schedules. Quathamer, a specialist in transformer station maintenance, has long moved beyond the old-school paperwork.

John-Paul Müller, managing director at Quathamer, sums it up. For him and his team, it was never just about going digital. “We didn’t just want to digitize our work—we wanted to truly improve it. For us and for our clients,” says Müller. The key to that: smart route planning with geoCapture, tailored specifically to the challenges that come with routine site maintenance. With geoCapture, the company found a solution that has completely transformed its day-to-day operations.

All information on sites and jobs available digitally at any time

The challenge of transformer station maintenance lies not only in the large number of sites to be maintained, but also in handling special requirements—such as keys needed to access certain locations or different maintenance intervals that apply to each site. What used to be managed with Excel and local know-how is now handled automatically: With just a few clicks, the Quathamer team plans their routes—efficiently, transparently, and digitally adjustable at any time.

Time-consuming coordination by phone is a thing of the past. Today, one quick look into geoCapture reveals all stations, their specific details, and all upcoming appointments including planned routes. Even job assignment by the client has become easier at Quathamer: the client regularly sends an Excel file with updated site data. What once had to be entered manually into Excel is now fully automated—geoCapture takes care of it. Imports from Excel files are no longer an issue. geoCapture reliably reads and processes all assignment information and automatically creates the corresponding records in the system.

With geoCapture, the team maintains an overview: Object information and deployment routes directly available digitally on the tablet.

The employees on the construction sites are happy that the annoying and unloved paperwork has come to an end.

Digital job management: Transparency, documentation, and key control in one system

Field staff at Quathamer are always well-informed: The geoCapture app not only shows the route to the assigned job but also provides all important notes about access points and tasks at each site. If a problem arises on-site—such as a blocked entrance or damage to a facility—a quick photo and short note are enough. The information is stored in geoCapture and can be retrieved at any time as digital proof in case of customer inquiries. Uncertainty, repeated questions, or missing documentation are now a thing of the past at Quathamer.

 

Even after the work is done, the process remains simple. geoCapture records exactly when and where each task was performed—down to the minute. All information is available directly within geoCapture. Proof of service for clients is ready without any extra effort.

A particular highlight for Quathamer is key management. In the past, assigning the right keys to the right crews was time-consuming, and tracking that distribution was even more complex. Now, thanks to the interface with the digital key cabinet, all required keys are automatically assigned to the appropriate jobs and crews. Employees immediately see which keys they need and which site they belong to. This not only increases security but also saves a significant amount of time during route planning.

John-Paul Müller is happy that he no longer has to bring keys to his colleagues on site - the digital key cabinet makes it possible!

A real upgrade in efficiency

“What used to take several days now only takes a few hours and all our employees are better informed,” says Müller.
The digital transformation of transformer station maintenance offers clear advantages:

 

 

Conclusion: Digital power for smarter applications

With geoCapture, Quathamer has not only modernized its processes but also set new standards.
Transformer station maintenance is now more transparent, efficient, and smarter—to the benefit of everyone involved.

“It no longer feels like administrative work - it feels like next-level service.”

John-Paul Müller, Managing Director, Quathamer GmbH