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Automatiseringen met geoCapture
Use cases voor Zapier, Power Automate & Co.
Kleine, terugkerende taken kosten vaak onevenredig veel tijd: dubbele gegevensinvoer, ontbrekend overzicht van afwezigheden, verspreide documenten of ongestructureerde opdrachten.
Met Zapier, Power Automate of Make automatiseren wij uw individuele processen. Zo ontstaan slanke workflows die het dagelijkse werk op de bouwplaats en op kantoor merkbaar vereenvoudigen.
Daily absence overview
Whether on the construction site or in the workshop – daily planning often depends on who is available. Instead of laboriously asking around or searching through lists, there is now an automatic overview of all absences every morning directly in Microsoft Teams or by email. This way, site managers and dispatchers immediately know which teams they can plan with. It saves follow-up questions and ensures that operations can start without delays.
Absence requests via digital form
Normally, employees can request absences via the app. If employees do not have access to the app, they can easily submit absence requests through a digital form. The absence immediately appears in the system and is instantly visible to site management. This way, teams can be reliably scheduled, and administration does not need to process requests afterwards.
Project synchronization between two portals
Large companies often work with multiple geoCapture portals at the same time. Normally, projects would have to be entered twice and changes updated manually. With project synchronization, this effort is completely eliminated. All projects are automatically synchronized between the portals and always remain up to date. This means less administrative work, fewer errors, and seamless collaboration between the office and the construction site.
Automatic project import from email
Project lists from clients or architects usually arrive by email and then have to be entered manually into the system. With a project importer, this process is handled automatically. Attachments with project lists are detected, read, and immediately imported into geoCapture. This makes all projects instantly available, prevents transfer errors, and ensures that orders can be processed without delay.
Form for order creation
A new order should be recorded as quickly and completely as possible so that it can flow directly into planning without detours. With a digital form, all important information is captured correctly right from the start and automatically stored in the system. This eliminates incomplete notes and lost emails. The company can be confident that every order is fully documented and ready to be processed immediately.
Direct order import from email
Orders received by email are often written in an unclear way, and important details can easily get lost in long texts. With this solution, incoming order emails are automatically analyzed. Relevant data such as dates or tasks are automatically detected and transferred in a structured way into the system. This speeds up order processing and makes planning on the construction site significantly easier.
Import employee master data from Microsoft Entra
Employee data is maintained in different systems, from time tracking to payroll. Handling this manually means duplicate work and the risk of incorrect information. This automation imports master data directly from Microsoft Entra and transfers it into geoCapture. As a result, the data only needs to be entered once and is always up to date everywhere without any additional effort.
Online form for crew planning
With an online form, requests for new assignments can be recorded in a structured way and transferred directly into crew planning. All information is immediately available in the system and can be scheduled right away. For construction and trade companies, this means faster response to requirements, reliable planning, and less organizational effort.
Reminder email for document expiration
Whether certificates, training records, or inspection books – many documents have an expiration date. If this is overlooked, it can lead to high costs or even a construction stop. This automation ensures that an email is sent in time before a document loses its validity. This gives companies enough time to meet deadlines and remain fully operational at all times.
Automatic storage of reports in OneDrive
Whether it’s the weekly evaluation of project hours or the monthly overview of absences – what matters is that the data can be used without detours. With automatic storage in the appropriate OneDrive folders, you always have all reports readily available in the cloud. This saves you from manually moving files, allows your employees to work directly with the data, and turns reports from paper stacks into real added value.
Control of master data access
This automation continuously monitors the accuracy of master data and the status of access rights. Inconsistencies are detected before they cause problems. For construction and trade companies, this means a reliable data foundation, greater security in access management, and significant relief for administration.
